Punch

Time & payroll · Georgia

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Punch

Time & payroll · Georgia

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Team status Live view of who's working, on break, or off shift. Tap anyone to clock them in or out.

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Daily briefAttendance for a chosen day: who was late or early, hours worked, and who's missing.

Pick a date.

Weekly briefA whole week (Mon–Sun) per employee: hours, days present, which days they were late, and detected overtime.

Pick a week.

Assign a taskSet who it's for, an optional target date, and a hard deadline if there is one.

Task

Details (optional)

Preferably done by (soft)

Hard deadline (optional)

🚨 Urgent — pin to the top, needs doing immediately

Assign to

All tasksEverything assigned across the team.

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Client repliesReady answers to copy into WhatsApp. Fill in anything in [BRACKETS] before sending. Set who you are writing to — the Arabic changes with it.

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Add employeeFirst create their login in Supabase → Authentication → Users, then link it here by pasting their User UID.

Name

Position (optional)

Auth User UID (from Supabase)

Pay type

Rate basis

Rate (GEL / hour)

Overtime multiplier

Team

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Punch recordsFix a missed clock-out or a wrong time here.

👤Select an employee to see their records.

Add a punch manuallyUse this to log a punch someone forgot, or correct a shift.

Employee

Type

Date & time

Select a month.

Manual / final payrollFor anyone who left, or any period without punch records.

Employee

Period label

Period start

Period end

Days worked

Hours worked

Sick days

Sick pay %

Unused leave days

📝No manual entries yet.

How manual pay is calculated

Confirmed (Labour Code Art. 21): unused annual leave paid out pro-rata on exit; sick leave paid separately. Not confirmed: the sick-pay percentage — set it yourself; blank = unpaid. Monthly daily rate = salary ÷ Mon–Fri days in the period (holidays not subtracted); hourly days assume 8h.

Payroll ratesThese drive all pension and tax figures for every calculation.

Employee pension %

Employer pension %

Income tax %

Deduct employee pension before income tax (only matters when employee pension % > 0)

How overtime & deductions work

Overtime is detected from clock times: weekday hours before 09:30 and after 18:30, plus all weekend hours, paid at each employee's multiplier (default 2×). The Monthly tab shows detected OT and lets you remove hours that weren't agreed in advance.

Unpaid hours (monthly staff) are deducted from gross at salary ÷ 160. Hourly staff show "—" since their absence is already reflected by unclocked hours.

Current default setup: employee pension 0% · employer 4% · income tax 20%. Because employee pension is 0%, nothing is deducted from employees for pension — the employer covers it.

BackupsDownload a copy of everything — punches, paid months, time off, correction requests and change history — to keep outside Supabase.

What's in the file, and why monthly

The download is a .zip with spreadsheets you can open (punches, paid months, time off, employees) plus data.json, which holds every row of every table exactly as stored. Putting data back from data.json needs someone technical — keep the file somewhere safe (Google Drive, an external disk) and ask Essa if you ever need it.

A web page can't run by itself while nobody has it open, so this can't happen automatically from here. Instead the Clock tab reminds you when the last backup is more than a month old.

How this payroll page worksA plain-language guide to each tab. Nothing here changes your data.

Monthly

This is your main payroll view. Pick a month and it calculates pay for every employee from their clock-in/out records.

Regular — hours worked inside normal times (weekdays 09:30–18:30).
OT detected — overtime the app found automatically: weekday hours before 09:30 or after 18:30, plus all weekend hours.
OT removed — a box you can type in. If some detected overtime wasn't agreed in advance, enter how many hours to take off. You can't remove more than was detected.
OT paid — what's actually paid: detected minus removed, at the employee's multiplier (usually 2×).
Unpaid hrs — for monthly-salary staff only: unpaid absence to deduct, at salary ÷ 160. Hourly staff show "—" because their absence already shows as unclocked time.
Gross / Tax / Net pay — pay before tax, the income-tax deduction, and take-home.
Employer cost — your total outlay: gross plus the employer pension you pay on top.
⚠ warning — a red triangle means that person has a day with a missing clock-out, counted as 0 hours, so their pay is likely too low. Fix it in the Records tab. Hover the triangle to see this reminder.

Export CSV saves the whole month as a spreadsheet.

Manual entries

For pay that isn't driven by clock records — someone who left mid-month, or a period with no punches. You enter the days or hours worked, any sick days, and unused leave, and it works out gross, tax and net the same way. These sit separately from the Monthly table so they never mix with the clock-based figures.

Settings

The pension and tax rates that drive every calculation. Your current setup is employee pension 0%, employer pension 4%, income tax 20%. Because the employee rate is 0%, nothing comes out of employees for pension — you cover it. Change a rate here and click Save rates; it applies to every calculation immediately.

Reminder: this is a working tool, not certified payroll software. The overtime removal is a manual review step — if you skip it, all detected overtime gets paid. And figures depend on the rates and records being correct, so verify against an accountant before real pay.

PendingWaiting on a decision.

Approved — who's off and whenCurrent and upcoming only, so you can see clashes before they happen. Finished time off stays in All requests.

All requestsEvery request, whatever its status. Edit any field, cancel a request, or permanently delete one that has been cancelled or declined.

BalancesApproved days only. Georgian law: 24 working days paid, 15 calendar days unpaid, per year. Sick days are counted separately and do not reduce annual leave.

Punch

Time offMark a day you were off sick, or request annual or unpaid leave. Requests go to an admin to approve.

Client repliesReady answers to copy into WhatsApp. Fill in anything in [BRACKETS] before sending. Set who you are writing to — the Arabic changes with it.

My tasksWhat's on your plate. Tap a task to move it along.

Who's aroundYour teammates and whether they're on shift right now.

My hoursYour own time summary. Overtime is confirmed separately by management.

My recordsYour clock-ins and outs. This is a read-only record.

Forgotten clock-outsStaff who forgot to clock out say when they actually left. Approving adds the clock-out for them; nothing changes until you do.

Team status Live view of who's working, on break, or off shift. Tap anyone to clock them in or out.

Daily briefAttendance for a chosen day: who was late or early, hours worked, and who's missing.

Weekly briefA whole week (Mon–Sun) per employee: hours, days present, which days they were late, and detected overtime.

Assign a taskSet who it's for, an optional target date, and a hard deadline if there is one.

All tasksEverything assigned across the team.

Client repliesReady answers to copy into WhatsApp. Fill in anything in [BRACKETS] before sending. Set who you are writing to — the Arabic changes with it.

Add employeeFirst create their login in Supabase → Authentication → Users, then link it here by pasting their User UID.

Team

Punch recordsFix a missed clock-out or a wrong time here.

Add a punch manuallyUse this to log a punch someone forgot, or correct a shift.

Manual / final payrollFor anyone who left, or any period without punch records.

Payroll ratesThese drive all pension and tax figures for every calculation.

BackupsDownload a copy of everything — punches, paid months, time off, correction requests and change history — to keep outside Supabase.

How this payroll page worksA plain-language guide to each tab. Nothing here changes your data.

Monthly

Manual entries

Settings

PendingWaiting on a decision.

Approved — who's off and whenCurrent and upcoming only, so you can see clashes before they happen. Finished time off stays in All requests.

All requestsEvery request, whatever its status. Edit any field, cancel a request, or permanently delete one that has been cancelled or declined.

BalancesApproved days only. Georgian law: 24 working days paid, 15 calendar days unpaid, per year. Sick days are counted separately and do not reduce annual leave.

Social media postsPost ideas and requests for Italy Living, Vita Trip and Global with Amin. Anyone on the team can add one; the social media team moves it along and marks it done once it's posted. Click a post to edit it.

Punch

Time offMark a day you were off sick, or request annual or unpaid leave. Requests go to an admin to approve.

Client repliesReady answers to copy into WhatsApp. Fill in anything in [BRACKETS] before sending. Set who you are writing to — the Arabic changes with it.

My tasksWhat's on your plate. Tap a task to move it along.

Who's aroundYour teammates and whether they're on shift right now.

My hoursYour own time summary. Overtime is confirmed separately by management.

My recordsYour clock-ins and outs. This is a read-only record.

Forgotten clock-outsStaff who forgot to clock out say when they actually left. Approving adds the clock-out for them; nothing changes until you do.

Team status Live view of who's working, on break, or off shift. Tap anyone to clock them in or out.

Daily briefAttendance for a chosen day: who was late or early, hours worked, and who's missing.

Weekly briefA whole week (Mon–Sun) per employee: hours, days present, which days they were late, and detected overtime.

Assign a taskSet who it's for, an optional target date, and a hard deadline if there is one.

All tasksEverything assigned across the team.

Client repliesReady answers to copy into WhatsApp. Fill in anything in [BRACKETS] before sending. Set who you are writing to — the Arabic changes with it.

Add employeeFirst create their login in Supabase → Authentication → Users, then link it here by pasting their User UID.

Team

Punch recordsFix a missed clock-out or a wrong time here.

Add a punch manuallyUse this to log a punch someone forgot, or correct a shift.

Manual / final payrollFor anyone who left, or any period without punch records.

Payroll ratesThese drive all pension and tax figures for every calculation.

BackupsDownload a copy of everything — punches, paid months, time off, correction requests and change history — to keep outside Supabase.

How this payroll page worksA plain-language guide to each tab. Nothing here changes your data.

Monthly

Manual entries

Settings

PendingWaiting on a decision.

Approved — who's off and whenCurrent and upcoming only, so you can see clashes before they happen. Finished time off stays in All requests.

All requestsEvery request, whatever its status. Edit any field, cancel a request, or permanently delete one that has been cancelled or declined.

BalancesApproved days only. Georgian law: 24 working days paid, 15 calendar days unpaid, per year. Sick days are counted separately and do not reduce annual leave.

Social media postsPost ideas and requests for Italy Living, Vita Trip and Global with Amin. Anyone on the team can add one; the social media team moves it along and marks it done once it's posted. Click a post to edit it.

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Edit punch

Edit employee

Edit time off

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